The HOA Audit Commission, its rights and obligations, sample inspection report, report. Report of the audit commission sample Example of an act of report of the audit commission of an NPO
Audit Commission Report
HOA "Happy Home"
Members of the Audit Commission:
Grounds and circumstances for the audit
In accordance with clause 16.4. of the HOA Charter, the Audit Commission is obliged to:
Conduct a scheduled audit of the financial and economic activities of the partnership
Provide the general meeting with a conclusion on the estimate of income and expenses for the past year and a report on the financial activities of the partnership for the past period.
The Audit Commission of the Happy Home Homeowners Association (hereinafter referred to as the HOA), guided by the Housing Code of the Russian Federation and the HOA Charter, conducted an audit of the financial and economic activities of the HOA for the period from January 1, 2015 to December 31, 2015. (hereinafter referred to as the reporting period), for the purpose of objective independent verification of this activity and its assessment, issuing a conclusion on the implementation of the estimate of income and expenses of the HOA for 2015. and the amount of mandatory payments.
The audit was carried out by: the Chairman of the Audit Commission and a member of the Audit Commission. (hereinafter referred to as auditors, inspectors).
This report of the Audit Commission was compiled on March 30, 2016 at the place of residence of the auditors.
Materials used
The following materials and documents were used during the audit:
- Constituent and registration documents of the HOA, including the HOA Charter; Minutes of the general meeting of HOA members in 2015; Agreements with contractors, resource suppliers and other organizations;
- job descriptions; personnel records documents; accounting and tax reporting; documents on the acquisition of inventory items; primary accounting documentation: acts of completed work; bank statements and payment documents for the current account of the HOA and other materials on legal claims; other necessary documents.
The audit included checking, on a sample basis, confirmations of the numerical data and explanations contained in the accounting report of financial and economic activities.
Objects of audit Activities of the HOA board. Accounting . Maintaining personnel records. Conducting financial and economic activities.
1.3. Management bodies of the Partnership in the reporting period
In accordance with Article 147 of the Housing Code of the Russian Federation, the management of the activities of a homeowners' association is carried out by the board of the association, which makes decisions on all issues of the association's activities, with the exception of issues falling within the exclusive competence of the general meeting of owners of premises in an apartment building
During the audited period, the duties of the chairman of the board were performed by Nesterova of the board, elected by the general meeting:
Audit results
HOA Board
In accordance with clause 14.5 of the HOA Charter, a meeting of the board is convened by its chairman at least once a quarter. During the audit, the audit commission discovered that the board meetings held during the year were not recorded. There are no minutes of meetings of HOA board members for 2015, which makes it impossible to evaluate the work of board members.
2.2. Implementation by the Management Board of decisions of the general meeting of HOA members
In 2015, 2 meetings of HOA members were held in absentia.
Protocol No. 1 of 01/01/2001
The voting was attended by the owners of the premises in the house, whose total share in the right of common shared ownership of the common property of the house is 72.4% of the votes of the total number of votes of the owners of the premises of the house. The minutes of the general meeting are duly drawn up.
The General Meeting: approved the estimate of income and expenses of the HOA for 2015, approved the tariff for the maintenance and repair of common property in the amount of 18.27 rubles. for 1 sq. m., a tariff for “sewerage maintenance” was approved in the amount of 300 rubles. from the apartment, the abolition of “targeted contributions”
Protocol No. 2 of 01/01/2001
The voting was attended by the owners of the premises in the house, whose total share in the right of common shared ownership of the common property of the house is 50.2% of the votes of the total number of votes of the owners of the premises of the house. The minutes of the general meeting are duly drawn up.
The General Meeting approved amendments to the Charter of the Happy Home HOA on the composition of houses in the Happy Home HOA by merging apartment building No. 23 A with the Happy Home HOA.
Recommendations: The preparation of issues that will be submitted for discussion at the general meeting of HOA members should be carried out at a board meeting with the participation of members of the audit commission to include a complete list of all issues of interest to HOA members on the agenda of the general meeting.
Accounting
The HOA maintains accounting records using a simplified taxation system. The movement of non-cash funds is carried out using a single current account in the Yekaterinburg branch of the Joint Stock Commercial Bank "Bank of Moscow".
The HOA “Happy Home” is provided with accounting services.”
It was not possible for the audit commission to evaluate the results of the accountant’s activities and carry out a full audit of the annual economic and financial report, since the accounting and reporting documents are kept by the accounting services agency and are not provided for verification in full. Due to the absence of a full-time accountant, methodological assistance is not provided to members of the board of the partnership on issues of accounting, control, reporting and economic analysis.
Recommendations: At a board meeting, decide on the advisability of including an accountant in the staffing table. If this issue is resolved positively, organize a full-fledged workplace for an accountant (purchase a computer, software).
The chairman and accountant must prepare documents for the annual audit in a timely manner and in full.
2.4. Maintaining personnel records
The maintenance of personnel records and related documentation was checked.
Job descriptions for employees have been developed and are available. The staffing schedule of the HOA was not approved by the decision of the HOA board. Employment contracts with HOA employees, orders for the hiring and dismissal of employees were not submitted for inspection.
Judicial proceedings
When checking materials on lawsuits, it was found that all documents of court cases are not distributed among the participants in the proceedings and are not stored in separate folders, which made verification difficult and makes it impossible to assess the amount of work to defend the interests of the owners.
Recommendations: to justify the attraction of legal support, prepare an annual report on legal proceedings, and form documents on legal claims in a separate folder.
Analysis of financial and economic activities Information on tariffs and charges
Charges correspond to the tariffs for the provision of utility services to owners and users of HOA premises, established and put into effect by the Administration of the Pervouralsk urban district.
When errors were identified in the calculations made by the SRC, information for recalculation was sent to the HOA in a timely manner.
The readings of individual metering devices are recorded electronically.
KNS service
Living spaces
Electricity
Heating
Water disposal
Total accrued:
Payment by the public:
Amount of overdue debt of HOA owners:
- as of 01/01/2015 amounted to 559,767.34 rubles. as of 12/31/2015 amounted to 604,543.99 rubles.
The amount of total overdue debt of HOA owners for 2015 increased by 44,776.65 rubles.
The amount of debt of the HOA to service providers amounted to 693,801.36 rubles.
Contract activities. The legality of concluded agreements and transactions made by the board on behalf of the Partnership.
During the audit, minor violations were identified in the execution of certain types of contracts, which generally did not affect the legality and validity of concluded transactions.
An analysis of the provided contracts with contractors and resource supply organizations showed that the contractual and legal work by the board on behalf of the HOA in 2015 was carried out in accordance with the current legislation of the Russian Federation and within the competence of the Partnership.
Information on payment for services under concluded contracts
Organization | Paid by the HOA (RUB) |
Limited Liability Company "Sverdlovsk Heat Supply Company" | |
LLC "Pervouralsklift" | |
PPMUP "Vodokanal" | |
CJSC "Gorelektroset"/Sverdlovsk branch of OJSC "Energosbyt Plus" | |
LLC "ECOTECHPROM" | |
LLC "Chancellor" | |
Ural branch of OJSC "MegaFon" | |
Manufacturing company "Ural-M" | |
NIGHT DPO TC "Captain" | |
LLC "IT CENTER" | |
LLC "Accounting Services Agency" | |
LLC "Torgovo Construction Company" | |
LLC "Planet-Telecom" | |
LLC "Studio ART-Ural" | |
Limited Liability Company "Certification Center" | |
State budgetary institution of the Sverdlovsk region "Ural base of aviation forest protection" | |
branch of the Federal State Budgetary Institution "FKP Rosreestr" in the Sverdlovsk region | |
Pervouralsk Branch of the FBUZ "Center for Hygiene and Epidemiology in the Sverdlovsk Region" | |
Limited Liability Company "Energograd" | |
PMUP "ERC" |
2.6.3. Condition of the HOA property.
As of December 31, 2015, no property was listed on the organization’s balance sheet.
Working with debtors.
In 2015, the HOA Board carried out work to collect debts. Debtors were notified by posting a list of debtors in the entrances and on the website. Personal meetings were held with debtors to find out the main reasons for the debt and offer possible repayment options. The provision of utility services to debtors has been limited or suspended with prior written notice. In addition, debt collection was carried out in court.
Recommendations: Continue active work to collect debts from debtors (defaulters). Work with debtors should be recorded in the Minutes of HOA board meetings. Consider at a meeting of the Management Board the possibility of the debtor performing work and services to repay the debt.
Salary and tax reporting.
During the audit of the calculation and payment of wages, no violations were identified. Salaries for 2015 were accrued and paid in full.
The HOA staff consists of: chairman of the board, lawyer, cleaner, mechanic. The wage fund for 2015 amounted to 512,619.73 rubles.
The HOA paid for sick leave and maternity leave, which led to an increase in the wage fund. The documents required to return these funds will be submitted to the Social Insurance Fund in 2016.
The accrual and deduction to state (and tax) authorities amounted to 289,311.42 rubles.
Recommendations: payment of benefits for temporary disability, pregnancy and childbirth, at the birth of a child, for caring for a child until he reaches the age of one and a half years, etc. is carried out in accordance with the legislation of the Russian Federation, at the expense of the Social Insurance Fund.
Analysis of income and expenses according to estimates
In accordance with current legislation, drawing up estimates of income and expenses is the responsibility of the HOA board. The estimate is approved by the general meeting of the HOA and serves as the basis for financing during the calendar year.
The estimate of income and expenses of the Happy Home HOA for 2015 was approved by the general meeting (Minutes No. dated 01/01/2001).
When analyzing income and expenses, discrepancies with the estimate were identified.
Recommendations: Carefully analyze the items of income and expenses based on the actual state of the house and its needs, approach the development of estimates for the next year taking into account the real situation in all expenditure parts of the budget. In its activities, the HOA board is based on the principle of optimizing costs and controlling them.
The requested documents were not submitted in full, for insufficient time, and not all at the same time, which significantly complicated the verification. By general decision of the audit commission, it was decided to recognize the audit of the financial and economic activities of the HOA as passed with reservations. The Audit Commission insists on eliminating identified violations and implementing recommendations as soon as possible. The Audit Commission reserves the right to additionally monitor the work of the HOA Board in terms of the implementation of these recommendations throughout the current financial and economic year.
This report (on sheets) is drawn up and signed in two copies, one of which is transferred to the HOA board (for review by HOA members), and the other remains with the audit commission.
Members of the commission:
____________________
(signature)
____________________
An apartment building is not only a place where people live, but also a place where they enter into a lot of relationships with each other. These legal relations are related to providing housing with the necessary resources, managing entrances and courtyards, cleaning the territory, etc. For the normal implementation of these tasks, residents have the right to unite in partnerships, more popularly known as HOAs. This organization has its own structure: a board and a chairman. But so that their activities are not uncontrolled, the legislator has provided for the possibility of creating an audit commission to check the activities of the HOA.
The Audit Commission and its legal status
The institute of inspections of the activities of HOA managers represents a guarantee of the rights of homeowners in the corresponding apartment building, as well as its residents. According to the law, no partnership has the right to operate, or rather exist, without the establishment of the specified commission.
The HOA Audit Commission is not recognized as a government body and is subordinate only to the general meeting of members of the partnership. It consists of members of the HOA - home owners and residents of the house.
The responsible auditor is elected by the general meeting of residents.
Who can be an auditor in an HOA? The main requirements for members are adulthood and legal capacity. In addition, persons who already perform other duties in the HOA, as well as its chairman, cannot be elected members of this commission.
The main goals of the organization and activities of this commission are:
The charter may include other items in the list of commission responsibilities that do not contradict the law.
Thus, the work of the audit organization is important in the life of the partnership. Therefore, as auditors, it is best to choose active members of the partnership who can show responsibility and will not hesitate to put pressure on the chairman on an ongoing basis.
Powers of the Audit Commission
To implement the goals and objectives of the commission, enshrined in the law and the partnership’s regulations, it is granted a wide range of powers.
So, the competence of auditors includes:
- regular, regular and extraordinary audits of the activities of the managing persons of the partnership;
- development of a draft periodic budget of the partnership;
- maintaining reports.
As already mentioned, residents themselves have the right to determine the competencies of auditors. The most important thing is that members of the inspection organization cannot abuse the opportunities provided. The expanded powers of the audit commission must be established in consultation with a lawyer.
The frequency and grounds for extraordinary inspections are determined by the general meeting and are drawn up as a separate document or part of the charter of the partnership.
Also, the decision taken to approve the composition of the commission must also contain the minutes of the meeting. The budget is determined and set in the same way.
Based on the results of the reporting period or according to the results of an extraordinary audit, members of the audit organization are required to provide residents and other participants in the partnership with a report that reflects all the main points relating to the budget and quality of work of the HOA.
Regulations on the Audit Commission
When the list of powers and the procedure for conducting work is not reflected in the charter, they are drawn up as a separate regulation on the audit commission. It is very important to compose it correctly, because in the presence or absence of this or that information, members of the inspection structure may have the opportunity to abuse their position.
Thus, the provision should contain:
- The procedure for electing the commission, its term of office, composition.
- Functions and main tasks.
- Powers and Responsibilities.
- Procedure for conducting activities.
- Reasons for conducting audits.
- Procedure for maintaining documentation.
- Procedure for submitting reports.
- Rules for ensuring the safety of documents.
- Conditions and procedure for the dissolution of the commission.
The final part of this provision must include the rules, grounds and procedure for making certain changes.
Commission members
Who can be a member of the audit committee? As already mentioned, a resident of the building and apartment owners can be a member of the inspection body. However, in addition to them, it is possible to attract outside specialists as members. This opportunity is presented to provide a professional assessment of the work of the HOA.
Involved specialists have the right to receive remuneration for their work. Payment for their labor is carried out at the expense of the partnership, which must be indicated in the budget. The remuneration of the HOA audit commission must be documented in separate estimate documentation.
If among the residents there are professional accountants, tax specialists and lawyers, it is worth involving them. If there are none, then it is best to contact an audit company when conducting audits. This is, of course, an expense for the partnership. But this is an objective necessity that allows us to avoid domestic disputes between managers and members of the homeowners’ association.
Rights and obligations
The Audit Commission has the right:
- require documentation of the activities of the HOA;
- accept explanatory notes from management persons;
- attract specialists;
- convene a meeting of residents in emergency situations;
- contact supervisory authorities;
- demand supervisory authorities to bring the perpetrators to justice.
At the same time, members of the commission may at any time demand the provision of the necessary accounting documentation and current contracts. Refusal to provide information will be legal in cases where it is necessary to conceal state secrets.
The responsibilities of auditors include:
- carry out inspections at certain times and at the request of residents;
- provide timely reports on the results of your work.
An audit of the activities of the HOA must be carried out within 30 days from the moment the corresponding decision is made, as well as from the expiration of the time at the end of which the next inspection should be carried out.
In general, the rights and responsibilities of the inspection body are subject to expansion at the discretion of the general meeting of residents. However, attributing issues that are part of the competence of the HOA to the powers of auditors is not permissible.
Audit procedure
So how do you check your HOA? This is established in the regulations on the activities of the commission.
However, the legislator puts forward certain requirements regarding the subject of the auditor’s work, which include:
- Checking the execution of the HOA budget.
- Correct execution and maintenance of estimate documentation.
- Checking the openness of HOA activities.
- The fact that estimates and other documentation correspond to reality.
The general meeting of residents has the right to entrust the inspection organization with monitoring other areas of the HOA’s work.
The verification procedure is as follows:
- Requesting the necessary documents on the work of the HOA.
- Analysis of the specified documentation with the involvement of specialists.
- Studying the issue of utilities, their accuracy.
- Checking the partnership's bank account.
The check must be carried out in this order in order to obtain the most correct analysis of the activities of the HOA. At the end, a meeting is held, for which minutes must be taken. It is not necessary to have a basis to conduct an inspection.
Based on the results of the audit, an act is drawn up. The results of checking the feasibility of the HOA's expenses cannot be approved without presenting them to the general meeting.
Checking act
The inspection report can be of two types:
- current inspection report;
- annual inspection report.
The current inspection report may indicate violations identified during a regular or extraordinary audit. In this case, more attention should be paid to the description of specific violations.
But the report based on the results of the annual inspection should be more voluminous and contain the following:
- The full composition of the commission, including attracted specialists.
- Dates of inspections carried out during the year, as well as the date of the annual inspection.
- Details of the current chairman and members of the board.
- A complete list of inspections carried out during the year and their subject focus.
- A complete list of violations detected during the year and following its results.
- List of measures taken in response to each violation.
- A complete report on the expenditure of the partnership's funds for the entire year.
- Signatures of the commission members.
A sample act can be downloaded for free. ↵
In addition to the year-end report, the HOA inspection body must provide residents with a detailed report (download from the link), which should contain the following information:
- Reporting period.
- Responsible persons.
- Meetings held.
- Expense estimates for residents.
- Sources of funds.
- Purposes for spending funds.
- Detected violations.
- Final findings and conclusion.
In general, everything is approximately the same as demonstrated in the example.
Both inspection reports and reporting documentation on the activities of the audit commission must be provided to them for review at any time upon the request of residents. Residents also have the right to demand minutes of the meeting for each case.
The activities of auditors in HOAs are of great importance and help to prematurely identify and eliminate violations and those responsible for them. Allows you to prevent a crisis in the HOA, both in terms of financial and in terms of ensuring the normal functioning of this organization.
Moscow "___" ____________ 20__.
Audit Commission Report
Open joint-stock company
"Research Photo Institute"
for 2010
The Audit Commission of the open joint-stock company "Research Photo Institute" (hereinafter referred to as OJSC "NAIF"), elected by the General Meeting of Shareholders (Order of the Federal Property Management Agency dated June 13, 2010 No. 1518-r), guided by the powers determined by the Federal Law of December 26, 1995 No. 206-FZ “On Joint-Stock Companies”, the Charter of the Company, conducted an audit of the financial and economic activities of the Company for 2010 using a selective method based on the documents submitted by the Company.
OJSC NAIF was created in accordance with the order of the Territorial Administration for the city of Moscow dated November 30, 2007 No. 1777 “On the conditions for the privatization of the FSUE Scientific Research Photo Institute”, and is the legal successor of FSUE NAIF.
Certificate of entry into the Unified State Register of Legal Entities dated March 21, 2006, ... OGRN 109732463898367.
By the transfer act dated 05.28.2007 “The property complex of FSUE NAIF subject to privatization”, agreed upon by the TU of the Federal Property Management Agency for the city of Moscow on 11.30.2007, the property complex, which was under the right of economic management of FSUE NAIF, was transferred to the ownership of the Company.
In accordance with the Transfer Deed, non-residential buildings No. 1, 2 (part), 4 (part), 6, located at the address: Moscow, Leningradsky Prospekt, 47, were transferred to the Company on the right of ownership.
As of October 21, 2009, ownership was registered only for real estate located at the address: Moscow, Fortovsky Prospekt, 34, building 1 (registration record “77-77-11/011/2007-04501 in Unified State Register of Rights to Real Estate and Transactions with It dated 10/08/2009"). The ownership rights for the remaining objects have not been registered (as of October 1, 2009), which is due to technical errors in the documents when registering the transfer of ownership from FSUE NAIF to OJSC NAIF.
As a result, the Company was denied registration of ordinary registered uncertificated shares.
In the order of TU Rpo of Moscow dated November 31, 2007 No. 1977 “On the conditions for the privatization of FSUE NAIF”, as well as in the Transfer Act of the property complex of FSUE NAIF subject to privatization dated November 30, 2007, the issue of transferring to the Company the land plot on which the buildings and structures owned by the Company are not defined. At the time of the inspection of the TU Society of the Federal Property Management Agency for the city of Moscow, the legal status of the land plot was not determined.
Registration of ownership of the land plot has not been carried out, land legal relations for the plot have not been formalized.
In accordance with the letter of the Main Directorate for the Protection of Monuments of Moscow dated May 17, 2003 No. 196-08/20148, the building located at the address: Moscow, Leningradsky Prospekt, 47, building 1, is included in the list of newly identified objects of protection.
List of real estate objects on the balance sheet of OJSC NAIF as of 09/01/2008, in accordance with the Act on verification of the procedure for using real estate on the balance sheet of OJSC NAIF, approved by the TU of the Federal Property Management Agency on 10/01/2009
According to the Act, information is provided on 112 organizations with which lease agreements were concluded.
The table contains a list of tenant enterprises and information on lease agreements concluded with them.
The contracts were mainly concluded for 2010 and for a period of less than a year.
Leased to third parties - 4712.11 sq.m., including 3495.1 sq.m. to third party organizations specialized for the Company, 1257.7 sq.m. to non-core organizations.
There is no information on the average rental rate in the act; the lower limit is RUB 4,419.0. per sq.m (agreement No. 191/192-A dated November 30, 2007), and the upper limit is 30,762 rubles. sq.m (under the only agreement with such a rate with OJSC Mobile TeleSystems No. D 0612182/414/6-060A dated 06/01/08 (validity period not specified, probably an agreement valid in 2006, 2007).
According to the technical specifications of the Federal Property Management Agency in Moscow, the bulk of contracts were concluded at a rate of 7000.0 - 8500.0 thousand rubles. excluding VAT (no data on utility costs). In accordance with the presented agreements, the rental rate includes VAT, the cost of utilities, and sometimes includes operating costs (in Agreement 3301/212 dated February 12, 2008...).
In accordance with the Act, the assessment of the cost of the rental payment rate was carried out in accordance with the Federal Law “On Valuation Activities” dated July 29, 1998 No. 135-FZ LLC “Bureau of Independent Expertise “Paritet” and is from 6481 rubles. per sq.m. per year up to 10,177 rubles. sq.m. in year.
etc...
The full text of the audit commission's report is in the attached document.
The HOA Audit Commission has its own position. It sets out the methods for electing commission members and establishes certain powers and functions.
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The provision also gives an idea of the responsibilities and rights of the Republic of Kazakhstan.
Additional information, which is extremely important for the commission, is enshrined in the document:
- the procedure for organizing planned and unscheduled audit activities;
- responsibilities of the HOA to the audit commission;
- commission meetings;
- payment;
- responsibility;
- procedure for approving and amending the PKP.
What is this?
The Audit Commission is an elected body that operates permanently. The Republic of Kazakhstan exercises control over the conduct of legal, financial and economic activities of the HOA.
The commission itself is not part of the management of the partnership and cannot change its financial circumstances.
The commission is guided by the laws of the Russian Federation, the charter of the partnership and regulations. Elected through a general meeting for a two-year period. The composition of the RC must be at least 3 people.
Legislation
According to this, in order to exercise control over the HOA, a RC must be created.
Also, the legal regulation of the commission is carried out in accordance with Chapter 14 of the Legal Status of Members of the Homeowners Association. In addition, the Audit Commission has its own position.
Position
The position of the Audit Commission is approved by a decision of the general meeting of HOA members. Must be recorded.
It should display information about when this document comes into force.
How is it elected?
According to the regulations, any member of the HOA can be elected to the RK.
The exception is for people who are members, even after termination of membership in the HOA for 2 years.
A member of the partnership who wants to join the RC must send a letter of request to the board. It can be submitted at any time.
It should be noted that the applicant’s requirements are always subject to satisfaction. Members of the Republic of Kazakhstan can be re-elected several times. Terms of office are established by the HOA meeting.
HOA Audit Commission
The Audit Commission is elected according to the votes of the HOA members.
The powers of the selected composition may be terminated early for the following reasons:
- decision at the general meeting;
- at the participant’s own request;
- restrictions on the right of ownership of living space.
Activity
The commission deals with all issues that arise at meetings. The results are confirmed in writing with certification by the signatures of all members of the Republic of Kazakhstan. The chairman of the commission must be selected.
Meetings may be held on an emergency basis if an urgent decision is required on an issue that has arisen. The meeting of the committee itself can only be carried out in the presence of 2/3 of the total number of commission members.
People who are members of the Republic of Kazakhstan have the right to demand the re-election of the chairman if he does not fulfill his direct duties.
If the chairman has left the commission, an urgent meeting must be convened no later than 10 days to appoint a new chairman.
Rights and obligations
There is a strictly defined list of responsibilities that the Republic of Kazakhstan must perform.
These include:
- carry out an audit of the economic and financial activities of the HOA at least once a year;
- provide access to all HOA members to cost and income estimates; they must correspond to the current year;
- announce the results of inspection and audit activities in a timely manner;
- no later than within 15 days, draw up a written conclusion based on the results of the inspection and send it to the board of the HOA;
- if urgent issues arise, the commission is obliged to convene an extraordinary meeting;
- if there is no external audit, then the commission is required to draw up annual reports on expenses and income, payments and contributions.
In addition to its duties, the Audit Commission has the rights:
- obtain the documents and materials necessary for work from the HOA board;
- develop various proposals and subsequently demand their consideration;
- demand an explanation of issues related to the activities of the partnership;
- with the consent of the meeting of all members of the HOA, involve auditors and experts in the management of expenses, and payment must be made from the HOA budget;
- attend inspections by tax authorities.
Functions and powers
The Audit Commission is obliged to carry out the following main work:
- familiarize yourself with all documents, including accounting ones;
- review all financial documentation and various reports;
- check the legality of transactions under contracts;
- verify the accuracy of balance sheets, annual reports, and tax documentation;
- evaluate cost estimates for reasonableness;
- carry out an inspection of the financial and property status of the HOA;
- make sure that budget funds are used for the intended purpose;
- check the completeness and accuracy of various payments;
- check wage calculations;
- control the distribution of additional income;
- consider complaints from members of the partnership.
Carrying out an inspection
The responsibilities of the HOA RC include conducting various inspections.
Such events must be held at least once a year. As a result, the commission must provide a report.
The inspection can be carried out unscheduled and without warning. At the same time, board members are required to provide access to all business and financial documents.
The work procedure is determined by another HOA document. The results must be recorded.
- To obtain the necessary documentation, you must send a request to the chairmanship of the HOA.
- The audit must be carried out no later than 1 month from the date of receipt of the necessary documents.
- In this case, all the necessary papers should arrive approximately 5 days after sending the request.
Conclusion
Reports must be provided to all board members.
It is very convenient to convey information to residents as follows:
- publication on the HOA website;
- announcement on information boards;
- during the meeting.
The conclusion must be provided no later than 15 days after the inspection.
Report (sample)
The report states:
- HOA name;
- the chairman of the commission and its members;
- timing.
The report must display data on the circumstances of the inspection, materials and methods, and must indicate the conditions and goals.
